Information Technology Cengage Management -Myassignmenthelp.Com

Question: Discuss About The Information Technology Cengage Management? Answer: Introduction The background of the project plan states to organize a project management plan for the AIPM (Australian Institute of Project Management). Australian Institute of Project Management decides to organize a national conference on October 2017 (Too and Weaver 2014). The AIPM is generally a professional association, which represents Project Managements interest to establish as profession across disciplines and all sectors. The main focus of AIPM is to maintain the reputation of the profession of Project Management as philosophy, organize different training courses, share useful information to all the members of the association, and also to uphold the industry recognizing the accreditation standards (Heagney 2016). Firstly, a regional conference was set up, and because of its successfulness, the directors of AIPM has decided to organize a national conference in October 2017, for which they want an organized Project Management Planning. The main objective of this project is To create a project management plan for the national conference that that decided by the Board of Directors of AIPM (Australian Institute of Project Management). The national conference is to be held in the month of October 2017 (Chen, Kang and Lee 2017). There is no such capability for AIPM to organize such a big event. So, this project is being made to give AIPM an organized Project Plan for the successful completion of the national conference. The success criterion of the project is to complete the event of organizing the national conference with the budget estimated and to complete all the phases of the project plan within the scheduled time. For having a success on the project, the project has to be defined clearly, all the phases of project are to be mentioned clearly in the project plan (Patterson 2017). The achievement of the project plan is mainly to execute the event without any issue. If the national conference for AIPM (Australian Institute of Project Management) is completed successfully within the scheduled budget and time, that will be considered as the achievement of the project. The scope of the project is to organize the project budget, have a scheduled time for completion of the project, and organize the stakeholders of the project (Walker 2015). The plan of this project is to have a clear plan of the project including all the internal and external stakeholders analysis, budget planning of the event, and time needed to complete the project. There are many roles that are to be fulfilled while making a project plan. The project manager of the team generally tackles the objective and the scope of the project. The project manager provides a framework to all the activities of the project and also has to identify the resources involved in the project. The project manager does not control all its team members directly (Kerzner and Kerzner 20117). The project manager has a team leader who controls all the team members. The role of team leader is also considered as a key role in project management. sponsors are also considered to be a key role in the project management. The sponsor provides the necessary resources that will be needed to execute the project. The governance of the project is the AIPM (Australian Institute of Project Management). The project is given by AIPM and the tasks that are involved in the project are to be approved by Board of Directors of AIPM (Martinelli and Milosevic 2016). Governance is generally known as the framework that is done within the project. The framework of decision making is logical, repeatable, and robust. The internal resources of the project are the project manager, event co-ordinator, team leader, publishing manager, advertisement HR, and analyst. For completing the project, many internal resources are required by company. If the project execution is not working according to the project plan that is made, then the internal resources of the company has to work more on that. To compensate with the time, the project manager, team leader, event co-ordinator has to work more hours a day than it is scheduled (Fleming and Koppelman 2016). The manager has to follow the process of delegation that is, instead of making one team member work for 4 hours extra, he should have suggested 4 people to work 1 hour extra. The last but not the least that internal resources should follow is working harder. All the people involved with the project should work hard to make the project successful within the estimated time period. The external resources are the personnel, materials, services, and the equipments that are needed for successful completion of the project. The external resources that are available with the project team are the promotional cost, contractors, rent of the revenue, items that are needed for the decoration, chairs, money for food, beverages, plates, expenses for speaker, light, and camera (Marcelino-Sdaba et al. 2016). All the resources are required to complete the project. In some cases, it is not possible for the project manager to give all the personnel for completing the task. If the team members are not able to meet the requirement of the project, then contracts are given to different sections who has the capability to complete the task. The contractors are only available for some specific time and do not remain in the project for the whole life cycle of the project. Sometimes, external resources like contractors can also give low quality of work. Additional equipments are also req uired by the project. Internal stakeholders are individuals or those groups of people who work within the project. The project manager, the Board of Directors of AIPM (Australian Institute of Project Management), the team leader, event co-ordinator, advertisement HR, publishing manager, analyst, food supplier, and all the people who affect directly to completion of the project are the internal resources of the project (Snyder 2014). Internal stakeholders are the most important part of the project because the success of the project is judged by the satisfaction of the stakeholders only. There should be engagement with the internal stakeholders in every project. This is because employees that are highly engaged mostly goes beyond the compliance of the expectation of the organization. The external stakeholders of the project are those who contribute their views directly for the project that is being planned. External stakeholders also share their experience regarding the project plan and the issues they faced after execution of the project plan. The external stakeholders of the project that is planned for AIPM (Australian Institute of Project Management) are the audiences or the guests who come for the national conference at the day if event (Turner 2016). The external stakeholder may also consists of the local authority of the area the project is executed. Media also comes under the external stakeholders. The communication of the project means all the information related to the project, feedback from the guests. The analyst who is involved in this project does the communication. The analyst is a person who creates a communication between the project manager to whom the responsibility is given to handle the project and the Board of Directors who has given the responsibility to the manager of the project (Kelley et al. 2016). The analyst also take feedback from the audiences or the guest who comes from the event and notes down the issues that the guests faced while attending the conference. After collecting the feedback, it is the duty of the analyst to give the feedback to the project manger so that he can improve his defaults. The project is approached by making a detailed project plan. To complete the project successfully, detailed project plan is to be made. The project id firstly approached by initiating the project in which there is requirement analysis, initiation plan, the documents that are related, make the agreement between the project manager and the Board of Directors, and finally after signing in the project agreement, the initiating plan is completed. Secondly, comes the planning phase which is the next approach towards completing the project. The planning phase sets a methodology by which the project is to be solved, then set a outline of the project (Stark 2015). Planning involves selecting a venue where the conference is to be held, then review the plan until now that is being made. The plan that is proposed is to be approved by the project manager and the Board of Directors, and after the approval finally working of the project starts. Then comes the execution phase. In execution phase, th e advertisement is made for the conference and invitations are sent to all the guests who are invited for the conference. The venue is confirmed at which the event was to occur. Acknowledgement from the guests are taken who is going to come in the conference. The seating arrangements are to be done accordingly. There is also an arrangements for food and beverages in the execution phase while the event is on process. arrangements for lights, camera and speakers is also done and finally the execution of the event takes place which results in successful approach of the project. There are project risks at the time of executing the project. The project risks may occur if the light, camera or speaker does not work well at the time of conference. There is also risks that the contractor who has the duty to deliver the food and beverages comes late or may also give bad quality of food for some reasons (Schwalbe 2015). This can be controlled by ensuring that the contractor will not fail, and having a rehearsal before the final conference day for checking all the lights, camera and speaker that is to work well at the final day. The project is being controlled by the project manager by executing and monitoring at all the phases that is being planned in project planning (Heldman 2018). After execution of each tasks in the execution plan, the tasks is to be rechecked and after executing each task successfully, the next activity of the execution is executed by the project manager. The procurement activities are planned according to the project plan budget and the time to execute those activities. The procurement budget of this event plan is 45 days. The 45 days planning is divided into four phases and the execution of the plan life cycle is carried out accordingly (Leach 2014). The project manager, event co-ordinator, and the team leader is mainly responsible for making and maintaining the procurement plan. The project is to be implemented by executing all the phases properly. Making a good project plan by getting the approval of the Board of Directors of AIPM (Australian Institute of Project Management) can lead to successful implementation of the project. References Chen, H.H., Kang, H.Y. and Lee, A.H., 2017. A Project Management Plan to Reach Sustainable Competitive Advantage for a Photovoltaic (PV) Manufacturer.Sustainability,9(9), p.1496. Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute. Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute. 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Schwalbe, K., 2015.Information technology project management. Cengage Learning. Snyder, C.S., 2014. A guide to the project management body of knowledge: PMBOK () guide.Project Management Institute: Newtown Square, PA, USA. Stark, J., 2015. Product lifecycle management. InProduct Lifecycle Management (Volume 1)(pp. 1-29). Springer, Cham. Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance.International Journal of Project Management,32(8), pp.1382-1394. Turner, R., 2016.Gower handbook of project management. Routledge. Walker, A., 2015.Project management in construction. John Wiley Sons.